Key Responsibilities:
Integrated Management System (IMS) Management
- Develop, implement, and maintain Jennings O’Donovan’s Integrated Management System (IMS) in strict accordance with relevant ISO standards (e.g., ISO 9001:2015, ISO 14001:2015, ISO 45001:2018).
- Ensure the IMS is robustly integrated into all of the company’s operations, project delivery, and business processes, and aligns with RSK Group operations.
- Drive the continuous improvement of the IMS to enhance efficiency, effectiveness, and overall business performance.
- Monitor and regularly report on the performance of the IMS to senior leadership, identifying areas for improvement and recommending strategic actions.
ISO Accreditation and Standards
- Lead and manage the company’s ISO certification processes, including meticulous preparation for external audits and proactive liaison with certification bodies.
- Ensure ongoing compliance with all applicable ISO standards, industry standards, and regulatory requirements.
- Stay up-to-date with changes in ISO standards and regulatory frameworks, implementing necessary updates to the IMS.
- Support the business with obtaining additional certification as agreed with the Senior Management Team.
Document Control and Review
- Act as the lead Document Controller for all IMS-related documentation (policies, procedures, work instructions, etc.).
- Manage the creation, review, approval, distribution, and systematic archiving of all documents.
- Ensure all documents are current, accurately formatted, accessible, and version-controlled.
- Implement and maintain an efficient document management system (e.g., SharePoint).
- Facilitate regular reviews of IMS documentation for accuracy and relevance.
Internal Audits
- Develop and implement a comprehensive annual internal audit program.
- Plan, conduct, and report on internal audits to assess compliance and identify improvement opportunities.
- Coordinate and track corrective and preventive actions arising from all audit findings.
- Train, mentor, and support other internal auditors within the practice.
- Provide regular updates to Senior Management on audit outcomes and trends.
Training and Awareness
- Develop and deliver effective training programs to all employees on IMS policies, procedures, and standards.
- Actively foster a strong culture of quality, environmental responsibility, and occupational health and safety.
Stakeholder Collaboration
- Collaborate effectively with department leads and project teams to ensure IMS requirements are integrated into daily operations.
- Provide expert guidance and support to all staff on IMS-related matters.
Qualification and Experience:
Qualifications & Certifications
- Bachelor’s Degree in Engineering, Quality Management, Environmental Science, Occupational Health & Safety, or a related technical field.
- Certified Internal Auditor (Lead Auditor certification in one or more ISO standards is highly desirable).
Experience & Knowledge
- 5 years proven experience in managing Integrated Management Systems, ideally within an engineering consultancy.
- In-depth, practical hands-on experience with ISO 9001, ISO 14001, and ISO 45001 standards is essential.
- Demonstrated experience in robust document control and managing comprehensive documentation systems.
- Proven experience with SharePoint, intranet systems, or other enterprise-level document management platforms.
- Strong understanding of continuous improvement methodologies (e.g., Lean, Six Sigma) is an advantage.
Person Specification:
Core Skills
- Exceptional organizational and meticulous project management skills.
- Unwavering attention to detail and accuracy in all tasks.
- Strong analytical, critical thinking, and effective problem-solving abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and document management software.
Work Style & Attributes
- Ability to work both independently with initiative and collaboratively as a valued member of a professional team.
- Proactive, self-motivated, results-oriented, and capable of managing multiple priorities effectively.
- Strong interpersonal skills with the ability to influence and engage stakeholders at all levels.
What we can Offer:
- A competitive salary and comprehensive benefits package.
- The opportunity to play a pivotal role in a well-established and respected engineering consultancy.
- Professional membership fees and a strong CPD commitment.
- Flexible working hours.
- Hybrid working arrangement (following completion of probation period).
- Pension, Income Protection, Death in Service, EAP.
- The opportunity to work and grow in a dynamic and growing team.
- Be part of a team contributing to significant infrastructure and environmental projects across Ireland.